Photo Booth Hire Terms and Conditions

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These Terms & Conditions apply to all photo booth hire services provided by Inari Events (“we”, “us”, “our”) to the client (“you”, “your”, “hirer”).

1. Booking & Payment

1.1 A £75 non-refundable deposit is required to secure your booking.
1.2 The remaining balance is due 28 days prior to your event date.
1.3 All payments must be made via bank transfer (details will be included in your booking confirmation).
1.4 Bookings are not confirmed until the deposit has been received and written confirmation sent by Inari Events.
1.5 Your date will be held for up to 5 days while awaiting deposit. If payment is not received within this time, the date may be released.

2. Cancellations & Refunds

2.1 All cancellations must be made in writing via email to hello@inarievents.co.uk.

2.2 The following charges apply:

• More than 28 days before event: Deposit retained
• 14–27 days before event: 50% of total hire fee payable
• 13 days or fewer before event: Full hire fee payable

2.3 Refunds of any other payments (not including the deposit) will exclude transaction fees charged by third-party payment providers.

2.4 Inari Events reserves the right to cancel your booking due to unforeseen circumstances (e.g. equipment failure, illness, severe weather, or government restrictions). In this case, a full refund will be issued, and we will aim to reschedule where possible.

2.5 In the event of cancellation due to COVID-19 or similar restrictions, your deposit can be carried over to a future booking for yourself, a family member, or friend.

3. Hire Duration & Setup

3.1 Standard hire includes 3 hours of booth time, excluding setup and takedown.
3.2 Setup and takedown take approximately 45–60 minutes and are provided free of charge.
3.3 If venue access is delayed or restricted, this may reduce your booth time. Additional time will not be added unless agreed in advance.
3.4 Idle time (e.g. early setup before booth use begins) may incur a fee.

4. Travel & Venue Requirements

4.1 Our fee includes travel within a 20-mile radius of Weston-super-Mare. A £0.45 per mile surcharge applies beyond this.
4.2 It is your responsibility to ensure:

• Clear and accurate venue details are provided
• Reasonable access for loading/unloading is available
• On-site parking is available or that any parking fees/fines are covered by the client
• The booth location has a level indoor area of at least 4m x 4m with access to a standard 240V socket within 5 metres

4.3 If access is limited (e.g. stairs, long distances from unloading area), you must notify us in advance. Failure to do so may delay setup and reduce booth time.

5. Use of Equipment & Guest Conduct

5.1 You are responsible for ensuring guests use the equipment respectfully and safely.
5.2 Inari Events reserves the right to withdraw services without refund in cases of:

• Violent, aggressive, or unsafe behaviour
• Damage or misuse of equipment or props

5.3 You will be held liable for the full cost of any damage, loss, or theft of equipment or props caused by you or your guests. Invoices for replacement or repair will be provided.

6. Technical Issues

6.1 While all equipment is tested prior to the event, technical faults can occasionally occur.
6.2 If downtime exceeds 30 minutes and cannot be resolved on-site, a partial refund may be issued proportionate to lost booth time.
6.3 If the booth is unplugged, moved or tampered with by venue staff or guests, we are not responsible for downtime or loss of services.

7. Digital Photos & Delivery

7.1 All event images are delivered via WeTransfer or similar file sharing system.
7.2 Delivery is typically within 3–5 working days post-event.
7.3 Photos are stored for 30 days from the event date. After this period, they will be deleted unless otherwise arranged.

8. Marketing Consent

8.1 Unless opted out, Inari Events reserves the right to use images taken during your event for marketing purposes (social media, website, printed material).
8.2 You may opt out of this by providing written notice before your event.
8.3 By using the photo booth, guests are assumed to have consented unless clearly informed otherwise.

9. Liability & Force Majeure

9.1 Inari Events accepts no responsibility for:

• Loss or damage to personal items (e.g. jewellery, phones, clothing)
• Injury to guests unless proven to be due to negligence
• Any damage to the venue or its property caused by guests
• Equipment failure caused by venue staff or guest interference

9.2 We shall not be liable for failure to perform obligations due to events beyond our control (force majeure), including but not limited to:

• Natural disasters
• Road closures, severe traffic or weather
• Pandemics or government restrictions
• Illness, accidents or equipment failure

10. Termination of Hire

10.1 We reserve the right to end the hire early without refund in cases of:

• Threatening or abusive behaviour toward our staff
• Risk of damage to our equipment or safety concerns
• Repeated interference or unsafe guest conduct

10.2 You will be held financially responsible for any damage caused by guests, including any resulting costs from cancelled future bookings due to damaged equipment.

11. Agreement

By placing a booking with Inari Events, you acknowledge that you have read, understood, and agreed to these Terms & Conditions. These terms will be sent alongside your booking confirmation for your records.

Privacy Policy (Data Protection)

Who We Are

Inari Events is a photo booth hire business based in Weston-super-Mare, UK.
Email - hello@inarievents.co.uk

Telephone - 07538 923367

What Data We Collect

· Name, email, phone number (for enquiries and bookings)

· Event details (date, venue, package chosen)

· Website usage data (cookies/analytics – if you consent)

How We Use Your Data

· To respond to enquiries and manage bookings

· For invoicing and legal record-keeping

· To provide hired services

· For occasional marketing (only if you consent)

How Long We Keep Your Data

· Booking details are retained for 12 months after your event, unless needed longer for tax or legal purposes.

Sharing Your Data

· We do not sell your data.

· We only share limited data with trusted providers (e.g. email hosting, file transfer).

Your Rights

· Access, correct, or delete your data

· Withdraw marketing consent at any time

· Request a copy of data we hold on you

· Complain to the ICO if you believe your data is misused

To exercise these rights, email hello@inarievents.co.uk.

Cookie Policy

This website uses cookies to improve your browsing experience.

What Are Cookies?

Cookies are small files stored on your device.

Types of Cookies We Use

· Essential cookies - required for site functionality

· Analytics cookies - only used if you consent

Managing Cookies

You can accept or reject cookies using the banner when you visit the site.
You can also clear cookies in your browser settings.

Accessibility Statement

We want everyone to be able to use our website easily.

· We aim to follow WCAG 2.1 AA accessibility standards

· The site works with screen readers and can be navigated by keyboard

If you experience any issues, please contact hello@inarievents.co.uk.